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Microsoft Outlook XP is a desktop information manager program included with Microsoft Office XP. One of its many capabilities is handling e-mail, and this document describes how to configure Outlook XP Internet e-mail.
The guide covers a scenario where the Outlook is set up on a standalone machine, or on a network with no central mail sorting server (such as Exchange) and Outlook sends direct to the Internet.
In scenarios where an Exchange or VPOP3 server is used, mail client configuration should be referred to the network administrator, as custom settings may be used.
Configure Outlook XP
- Click Tools
- Select the Email Accounts
- Select new email account
- Click Next
- Select the POP 3 option form the list, then click next.
- You are now into the e-mail accounts configuration panel.
http://www.swiftinter.net
- User Information - Enter your full name and e-mail address.
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Notes on email addresses
- Domain email users: name@yourdomain.suffix
- Swiftserve email users: anyname@name.swiftserve.net
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- Server Information, enter the mail server addresses for incoming and outgoing servers
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Notes on Mail server addresses
Incoming mail:
- Domain email users: see your paperwork The incoming mail server address will be provided by Swift Internet (either mail.swiftinter.net or mail2.swiftinter.net or mail3.swiftinter.net).
- Swiftserve mail accounts should use pop.swiftserve.net
Outgoing mail:
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- Logon Information For User name, enter your username (note that this is case-sensitive). For Password, enter your e-mail password (also case-sensitive).
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Notes on Login details
Account Name:
- Domain email users will use their mail box username
- Swiftserve email users will use their Swiftserve dial up username (ie swi-????)
Password:
- Domain email users will use their mail box password
- Swiftserve email users will use their Swift dial up password
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- Click More Settings if you need to fine tune the set-up (see below)
- Click Next, then click Finish to complete the set-up
The More Settings Option
The More Settings Option opens to allow the user to access to advanced controls:
- General: give the account a user friendly name
- Servers: advanced smtp settings (best left alone)
- Connection: used if you need to lock Outlook into one connection only .
- For Dial using the following connection, select your connection to be used. Remember, the connection used will govern the outgoing mail server you are to use.
- Selecting the LAN option, disarms all other options on this panel. Outlook XP cannot alter the network settings- it can only use what is already setup.Check if you able to send mail direct to the Internet with your administrator.
- Advanced: This option allows you to adjust the timeout values for connection to the mail server. Usually set at 60 seconds, increase this value if your connection is slow.
Click OK to return to the wizard
Sending Mail
- To write a new e-mail message, choose New on the Outlook Taskbar to open a new message
- Enter primary recipients in the To field, carbon copy recipients in the CC field (optional), and a title for the message in the Subject field.
- To attach files to the message, from the Insert menu, choose File...
- When your message is finished, click the Send button. This places the message in your outbox, and it will be sent the next time you check mail
Checking Mail
- Click on the Send/Receive button on the Outlook Taskbar. This will invoke the dialup (or LAN) connection to check for mail from the Internet
Warning!!!
Prior to using the email applications, Swift Internet strongly recommends the installation of a suitable anti-virus program and the use of the Windows XP firewall to avoid damage by malicious programs. |
